In Easy365Manager, you configure the “Allow recurring” checkbox to configure the ability to schedule recurring meetings for the meeting room.
Watch a quick video guide here.
You can quickly locate the setting by opening up properties for a Room user, selecting the Mailbox tab, and clicking on Room Settings.
This opens up the following form, where you find “Allow recurring” in the Booking Processing section:
In Easy365Manager, the “Allow recurring” setting corresponds to the ‘AllowRecurringMeetings’ parameter of the Set-CalendarProcessing PowerShell command.
The PowerShell command “Set-CalendarProcessing -AllowRecurringMeetings” is utilized to manage the ability to schedule recurring meetings in a meeting room resource:
Set-CalendarProcessing -Identity "BostonHQ-Conf-4.1" -AllowRecurringMeetings $True
When set to “true,” the meeting room will accept recurring meeting requests and automatically allocate the room for all instances of the recurring meetings. This streamlines the booking process and ensures efficient utilization of the meeting room.
Conversely, when set to “false,” the meeting room will decline recurring meeting requests, preventing automatic acceptance of the entire series. Instead, organizers need to book each occurrence of the meeting individually.
The benefit of setting “AllowRecurringMeetings” to “true” is that it simplifies the scheduling process for both organizers and attendees. Recurring meetings are seamlessly accommodated, avoiding the need for repetitive manual bookings.
On the other hand, setting it to “false” provides greater control over the meeting room’s availability, preventing it from being tied up for extended recurring periods. This may be useful in scenarios where the meeting room needs to remain flexible for ad-hoc bookings.
In conclusion, the “Set-CalendarProcessing -AllowRecurringMeetings” command is a valuable tool for optimizing meeting room scheduling by tailoring the handling of recurring meeting requests based on organizational preferences and resource management strategies.