Configure Mailbox Archiving in Exchange Online using PowerShell

Mailbox archiving is a great way to optimize and organize storage. It allows one to effectively manage their inbox to create a clean, secure, and compliant email environment.

Why is Mailbox Archiving Important?

Mailbox archiving is a crucial element of managing an email and inbox. It’s vital to ensure and maintain a secure and clutter-free environment in the inbox. Here are a couple of the main reasons why mailbox archiving matters:

     Storage Optimization: Over the years, inboxes can become incredibly cluttered and full of emails that you don’t need. This can be especially troublesome when you need to find something. Archiving optimizes your email storage by moving older or less frequently accessed emails to a secure archive, reducing the load on the primary inbox.

     Compliance and Legal Requirements: Many industries, businesses, and professions have regulations that require you to retain certain communications for a specific period of time. Mailbox archiving assists individuals and organizations in maintaining compliance with these legal requirements.


How Can You Use Mailbox Archiving?

Mailbox archiving has various scenarios of usage, such as these:

    Efficient Email Management: Archiving keeps the main mailbox focused on current and important emails so that one can access and reply to relevant communications in a timely manner.

    Historical Data Access: With mailbox archiving, old emails are stored in a secure location so that one can access them without cluttering your primary inbox. This is especially useful when you
need to reference past communications.


What are the Licensing Requirements for Mailbox Archiving?

When it comes to Microsoft 365, Exchange Online, and PowerShell, mailbox archiving might come with different licensing requirements. Depending on your Microsoft 365 plan, certain archiving features might be included, while others might require additional licensing.

An organization should check its licensing agreements to verify if mailbox archiving features are included.


How to Use PowerShell to Configure Mailbox Archiving in Exchange Online

Let’s break down how you can configure mailbox archiving in Exchange Online using PowerShell:

1.   Open PowerShell

Click on the PowerShell icon to launch the program so that you can configure your mailbox settings directly by coding.

2.   Connect to Exchange Online

Connect to Exchange Online by typing the right code into PowerShell:

Connect-ExchangeOnline -UserPrincipalName -ShowProgress $true

3.   Enable Mailbox Archiving

Now, through code, instruct PowerShell to enable automatic archiving for a specific mailbox.

Enable-Mailbox -Identity -Archive

4.   Check the Configuration

It’s a good idea to verify if the settings are the way you want them to be. You can do this by asking PowerShell to show you the settings.

Get-Mailbox -Identity | Format-List ArchiveStatus,ArchiveState

5.   Disconnect

Once you’ve set up the mailbox archiving settings, you can disconnect from Exchange Online.

Disconnect-ExchangeOnline -Confirm:$false

How to Configure Mailbox Archiving Using Easy365Manager

It’s very easy to configure mailbox archiving with Eas365Manager. 

Here is a step-by-step guide:

  • Open up user properties, select the Mailbox tab, and click Mailbox Archive.
  • Select/de-select Enable archive.
  • Click OK twice to apply the settings.
How to enable an Office 365 mailbox archive from Active Directory Users & Computers

Easy365Manager is a snap-in to AD Users & Computers and can run on any system that runs AD Users & Computers.

With Easy365Manager you can move a lot of tasks from senior admins to first-level support.

Download the 30-day trial here.