In Easy365Manager, you configure the “Save a copy of Send As messages to Sent Items” checkbox to control whether copies of sent emails should be stored in the mailbox of the sender when sent on behalf of another user.
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You can quickly locate the setting by opening up properties for a user, selecting the Mailbox tab, and clicking on Mailbox Delegation.
This opens up the following form, where you find “Save a copy of Send As messages to Sent Items” in the “Send as” section:
In Easy365Manager, the “Save a copy of Send As messages to Sent Items” setting corresponds to the ‘MessageCopyForSentAsEnabled’ parameter of the Set-Mailbox PowerShell command.
The PowerShell command “Set-Mailbox – MessageCopyForSentAsEnabled” manages the behavior of sent email copies when the sender has been granted the “Send As” permission for another mailbox:
Set-Mailbox -Identity lene.hau -MessageCopyForSentAsEnabled $True
By enabling this parameter, administrators can ensure that users who send emails on behalf of others have those sent messages stored in their own “Sent Items” folder, providing a record of the correspondence. This can be particularly useful for tracking communications, maintaining a consistent email history, and facilitating transparency when users are sending emails on behalf of colleagues or shared mailboxes.
In environments with compliance and auditing requirements, enabling message copies for sent emails sent as someone else helps to maintain accountability and ensures that all communications are traceable. This can aid in resolving disputes, tracking the progression of projects, and meeting regulatory standards.
Setting the parameter to false can declutter the Sent Items folder, preserving a cleaner and more focused view. This may be preferred in cases where a consolidated sent items view is unnecessary.