In Easy365Manager, you can select the “Selected delegates must approve/decline” configuration to control the booking behavior of meeting rooms.
Watch a quick video guide here.
For information on “Everybody can book,” refer to this article.
For information on “Selected delegates can book,” refer to this article.
You can quickly locate the setting by opening up properties for a Room user, selecting the Mailbox tab, and clicking on Room Settings.
This opens up the following form, where you find “Selected delegates must approve/decline” in the “Booking permissions” dropdown menu:
In Easy365Manager, the “Selected delegates must approve/decline” setting corresponds to the ‘ResourceDelegates’ parameter of the Set-CalendarProcessing PowerShell command.
The “Set-CalendarProcessing -ResourceDelegates” PowerShell command allows administrators to control who can act as delegates for a specific meeting room’s calendar, granting them the authority to accept and decline meeting requests on behalf of the room:
Set-CalendarProcessing -Identity "Riverside16-ConfRoom-1.4" -ResourceDelegates "Alexander Adams", "Amanda Gray" -AllBookInPolicy $false
The benefit of using this command is efficient management of meeting room scheduling. By assigning resource delegates, you delegate the responsibility of booking, accepting, and declining meetings, streamlining the process and ensuring proper room utilization. This is particularly useful in organizations where multiple users interact with shared meeting room resources, enhancing coordination and reducing scheduling conflicts.
