In Easy365Manager, you configure the “EnforceCapacity” checkbox to control whether to enforce the number of simultaneous attendees allowed in a meeting room.
You can quickly locate the setting by opening up properties for a Room user, selecting the Mailbox tab, and clicking on Room Settings.
This opens up the following form, where you find “EnforceCapacity” in the Room Settings section:
In Easy365Manager, the “Capacity” setting corresponds to the ‘Capacity’ parameter of the Set-CalendarProcessing PowerShell command.
The “Set-CalendarProcessing -EnforceCapacity” PowerShell command lets administrators enforce or relax restrictions on concurrent attendees to effectively manage room occupancy:
Set-CalendarProcessing -Identity "Manchester-MeetingRoom1" -EnforceCapacity $True
When set to True, the command enforces attendee capacity, declining meeting requests that exceed the specified limit. This prevents overcrowding and ensures a conducive meeting environment.
Enabling enforcement ensures that meetings are well-organized and compliant with capacity limitations. This can prevent uncomfortable overcrowding and logistical challenges.
Setting the parameter to False removes the attendee restriction. The room no longer declines requests based on capacity, which could be useful for informal meetings or events where participant numbers aren’t a concern.
Disabling enforcement offers flexibility, allowing meetings to accommodate more attendees than the set capacity when required, but this might lead to overcrowded or less controlled gatherings.