In Easy365Manager, you can select the “Selected delegates can book” configuration to control the booking behavior of meeting rooms.
Watch a quick video guide here.
For information on “Everybody can book,” refer to this article.
For information on “Selected delegates must approve/decline,” refer to this article.
You can quickly locate the setting by opening up properties for a Room user, selecting the Mailbox tab, and clicking on Room Settings.
This opens up the following form, where you find “Selected delegates can book” in the “Booking permissions” dropdown menu:
In Easy365Manager, the “Selected delegates can book” setting corresponds to the ‘BookInPolicy’ parameter of the Set-CalendarProcessing PowerShell command.
The “Set-CalendarProcessing -BookInPolicy” PowerShell command allows administrators to define who can schedule meetings in a designated meeting room:
Set-CalendarProcessing -Identity "Riverside16-ConfRoom-5.6" -BookInPolicy "Amanda Gray", "Amanda Smith"
By using this command, administrators can easily restrict the booking permissions for a meeting room to a specific set of users or groups, ensuring that only authorized personnel can schedule meetings in that room. This enhances the efficiency of resource allocation and prevents unauthorized bookings, reducing scheduling conflicts and ensuring a smoother meeting room booking process.
The “Set-CalendarProcessing -BookInPolicy” PowerShell command empowers administrators to finely control meeting room scheduling by defining a list of individuals or groups allowed to book the room. This improves resource management, reduces scheduling clashes, and streamlines the overall booking process within an Exchange environment.