In Easy365Manager, you can select the “Everybody can book” configuration to control the booking behavior of meeting rooms.
Watch a quick video guide here.
For information on “Selected delegates can book,” refer to this article.
For information on “Selected delegates must approve/decline,” refer to this article.
You can quickly locate the setting by opening up properties for a Room user, selecting the Mailbox tab, and clicking on Room Settings.
This opens up the following form, where you find “Everybody can book” in the “Booking permissions” dropdown menu:
In Easy365Manager, the “Everybody can book” setting corresponds to the ‘AllBookInPolicy’ parameter of the Set-CalendarProcessing PowerShell command.
The “Set-CalendarProcessing -AllBookInPolicy” PowerShell command is employed to manage the permissions of booking meetings in a designated meeting room:
Set-CalendarProcessing -Identity "Riverside16-ConfRoom-2.2" -AllBookInPolicy $true
When the parameter “-AllBookInPolicy” is set to true, it ensures that all meeting requests, regardless of who they are from, can be scheduled in the specified meeting room. This means that anyone with a valid meeting request can book the room, without requiring any specific permissions.
On the other hand, when set to false, only users who have been granted explicit booking permissions can schedule meetings in the meeting room. This allows for more restricted control over who can use the room, preventing unauthorized or unintended bookings.
Setting the parameter to true can be beneficial in scenarios where the meeting room is intended for general use and anyone in the organization should be able to book it without administrative intervention. This is suitable for spaces like conference rooms that are available to all.
Conversely, setting the parameter to false can be advantageous when the meeting room is restricted to certain teams or individuals, maintaining better control over its availability and preventing misuse or conflicts.