In Easy365Manager, you configure the “Add additional information to meeting request response” textbox to customize the information included in meeting responses sent to organizers.
Watch a quick video guide here.
You can quickly locate the setting by opening up properties for a Room user, selecting the Mailbox tab, and clicking on Room Settings.
This opens up the following form, where you find “Add additional information to meeting request response” in the Booking Processing section:
In Easy365Manager, the text field beneath the “Add additional information to meeting request response” checkbox corresponds to the ‘AdditionalResponse’ parameter of the Set-CalendarProcessing PowerShell command.
The PowerShell command “Set-CalendarProcessing -AdditionalResponse” combined with the ‘AddAdditionalResponse’ parameter enhances meeting request responses:
Set-CalendarProcessing -Identity "Seattle-Room9" -AddAdditionalResponse $true -AdditionalResponse "Please clean the whiteboard after use."
When ‘AddAdditionalResponse’ is set to true, the parameter appends the information included by the ‘AdditionalResponse’ parameter, to meeting responses. Attendees receive the modified response containing the added information.
Setting it to false results in the default response behavior, where no extra information is added. Meeting responses are sent without any additional content.
This feature lets you provide relevant details such as room amenities, special instructions, or contact information to meeting organizers through response emails. This enhances communication and ensures organizers have the necessary information.